University Computer Help Desk

Creating meeting requests with the OWA calendar

Use the calendar in Outlook Web Access (OWA) to create and coordinate meetings.

You can create meetings and invite attendees using your Exchange calendar in Outlook Web Access (OWA).

Create New Meeting Request

To create a new meeting request in OWA, do the following:

  1. Go to http://owa.ilstu.edu and log in with your ULID and password.
  2. Click Calendar on the left side of the window.
  3. Within the calendar, click the New button.
  4. Select start and end times for your meeting. You should do this before inviting people so you can check their availability for the time of the meeting.
  5. If you are using Internet Explorer, click the To... button. If you do not see a To... button, click Invite Attendees.
  6. To invite someone, type that person's email address in the Required or Optional box. You can also search for people by clicking Required or Optional.
  7. To reserve a location for your meeting, click Resources.
    • When you search, use the location's abbreviated name. For example, to search for a room in Julian Hall, type JH in the Display Name box and click Find.
    • To reserve the location for your meeting, select the desired room. Then locate the buttons at the bottom of the window where it says, Add recipient to... Required, Optional, Resources. Click Resources.
    • If you are using Firefox or Safari, the location resource will look like an email address.
  8. To avoid scheduling conflicts and to check the status of the location you selected, click Availability and review the availability of your attendees and location.
  9. Type a short description of the meeting in the Subject box.
  10. Type the meeting location in the Location box.
  11. Add an agenda or notes in the large, white box.
  12. Click Send to send your meeting request.

The people you invited will receive the meeting request as an email. You will get an email and your calendar will be updated when they accept or decline.

The location resource you selected will also respond to your meeting request. Some room requests are handled automatically by Exchange, whereas others must be approved by a human responder. Automatic responses are usually received within a few minutes; room reservations handled by a person may take longer.

Article Information

  • Article ID: 1249
  • Last Review: Feb 2, 2009
  • Type: Instructions

Print this articleEmail this articleShare this article on Facebook

Article Feedback